registration

ICPS 2019 Cologne

The event is held on 10th to 17th of August 2019 at the University of Cologne and is organized by the jDPG, the youth organisation of the German Physical Society. During the seven day conference there will be guest lectures, student presentations, poster sessions, excursions to laboratories and companies and various of social events in the evenings.

The conference’s aim are to facilitate international exchange and to allow the participants to discover their individual strengths. The participants are encouraged to present a scientific poster or to give a 12 minute presentation about their research or scientific interests.

 

Important Deadlines

Registration phase I: 01.02.-28.02.2019

Registration phase II: 01.04.-15.04.2019

Delegates registration: At the latest 15.04.2019; only while registration is open

Upload of abstracts: 18.04. -29.04.2019

How to register

In order to register for ICPS2019 you first need to  sign in/register at the IAPS member network to be found at: members.iaps.info

Registration opens 01.04.2019 12 pm  CET (UTC+1)

Registration closes 15.04.2019 11:59 pm  CET (UTC+1)

Registration opens 01.04.2019 12pm CET  

 

Programme

 

Invited Guest Lectures

Conference Fee & Payment

The conference fee is 230€ and it includes the entire programme, meals and accommodation during the conference week. If you want to arrange your own accommodation during the conference week, the conference fee will be reduced to 150€.

Payment:

The payment process starts in mid march 2019.

Once you recieved an invoice from us, it has to be paid within 2 weeks to keep your place. Expired places will be passed to other applicants.

Grants

BCGS Travel Grants

The Bonn Cologne Graduate School of Physics and Astronomy (BCGS) is offering five travel reimbursement grants up to 400€ for participants of the ICPS covering the conference fee and travel expenses.

Who can apply?
Students from Europe with a scientific contribution at ICPS.

How to apply?
Please provide the following documents as pdf:

  • motivation letter (1 page) for your participation
  • a CV
  • your latest transcript of records
  • abstract of your contribution

and send them to info@icps.cologne by 30th April.

  • letter of support from a professor or senior staff member

This letter should be sent by the respective referee directly to info@icps.cologne not later than 30th of April.

Decisions will be announced end of May.

Dr. Karl Mey Scholarships

The DPG has established the “Fondation Dr. Karl Mey-Scholarships”, named after Dr. Karl Mey (born in 1879, missed after 1945) who was a physicist and former President of the DPG. The purpose of this foundation is in particular the promotion of junior scientists from Central and Eastern Europe. Fostering junior scientists was near and dear to Dr. Karl Mey. Therefore, his late son (Karl Mey junior) initiated the fundation in memory of his father in the spirit of transnational support of young scientists with a specific focus on physics.

The foundation supports up to six participants of ICPS with a scholarship up to 600€ covering the conference fee and travel expenses.

Who can apply?
Students and PhD Students with a scientific contribution at ICPS from the following Central and Eastern European countries: Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Kosovo, Latvia, Lithuania, Moldowa, Montenegro, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Ukraine

How to apply?

Register for the conference as usual and send a

  • letter of motivation (not more than 1 page) describing your motivation to go to ICPS
  • a CV
  • abstract of contribution

to info@icps.cologne not later than 30th April.

  • a letter of recommendation from a senior academic staff member, submitted directly to info@icps.cologne not later than 30th April.

Acceptances Rules ICPS2019

Applications without accommodation request are handled separately. Depending on the amount of such applications the rules defined below might be applied.

The set of rules below will be applied for registration with accommodation.

Registration Round 1: 01.02.-28.02.2019

In general you are ranked according to the points obtained by providing a contribution to the conference or by date of registration

Rule/caseCap/Points/solution
Country Cap per NC/LC15
talk10
poster5
registration on 1st of february8
equal points random choice between those participants


The remaining people are shifted to the waiting list. If the country caps do not fill the 300 places those are filled by the top of the waiting list

Waitinglist priority:
Here additionally a gender diversity rule applies. This applies as well in case of cancelation of accepted registrants

Rule/caseCap/Points/solution
Gender35% places are reserved for female and others
talk10
poster5
registration on 1st of february8
equal points random choice between those participants

Expiring Places:

Every bill has to be paid within 2 weeks of retention otherwise the place will be given to another participant.

Second Registration Round:

There will be a second application round starting at 01.04.2019 until 15.04.2019 where 100 reserverd places are distributed according to the country caps and points for contributions again.

Any place becoming is distributed according to the waiting list priority.

Reservered Places

 There are the following amount of places reservered for certain groups to be claimed via registration by the 15th of April ( end of 2nd registration round):

groupplaces
iaps EC9
ICPS 2018/20202 each
Plancks OC 2019/20202 each
iaps delegates (2 per NC, 1 per LC)68
iaps WW Grant2

VISA

Please check the website of the Federal Foreign Office if you need a VISA for Germany
 
You can receive our invitation letter for the visa application in two ways:
trackexplanation
fast trackby providing us a recommendation letter from your supervisor
normal trackby paying for your invoice
 
We will send you the invitation letter after receiving the recommendation letter / payment. In the former case, you can request invoice once you have got your visa.
 
If your visa appointment takes places after the 1st of June, you must contact visa@icps.cologne.

 

Students Contributions

The scientific programme is the backbone of every ICPS. Talks and posters by students are, therefore, a vital part of the conference.
We will publish more information here soon.

Accommodation

The accomodation for the duration of the conference will be the DJH Youth Hostel Cologne-Deutz. It is conveniently located next to the river Rhine and the city centre as well as the train station “Köln Messe/Deutz”. By taking the tram, the university can be reached within approximately 20 minutes. Between 2 and 6 participants will share a room.

Excursions

 

science/industry institutiontopiccultural part
DLRspace scienceOdyseeum
Frauenhofer Istitute für Lasertechniklaser technologyVisiting Aachen
AmpaCitysuperconducting power cableZeche Zollverein
Leyboldvaccum technologybrewery
FordR&DFord car production
MPIradio astronomygeo caching
RWEpower supplysoccergolf
FZ Jülichscience centerFreilichtmuseum
Aixtronsemiconductors and nanomaterialsclimbing

more information can be found at the excursions page.

Statement on sustainability and diversity

The Organising Committee of the International Conference of Physics Students 2019 is aware that an event of this dimension also comes along with social responsibility on how to organise it and which implications are connected with its organisation. Here we want to stress sustainability and diversity as those are a matter of fairness towards future generations and to each individual.

Related to sustainability, before, during and after the conference we will follow as good as possible the principle of using as little non-sustainable resources as possible. This will include besides competition on sustainable travelling.

At least as important for an international student conference we feel responsible for acknowledging and foster diversity in its different dimensions. Most of all this includes diversity in cultural origin, gender, sexual origin, personal philosophy of life, field of physics and state of studies.

Therefore, we will not consider any of these criteria whenever reasonable. Exceptions will be made if it is required due to significant initial imbalance. This will be the case for the country of study. We will make a difference based on the home country of the applicants to take into account that the starting conditions are not the same for all of them. To grant them an equal chance to participate nevertheless they will only compete for participation among students from an equal background. Further, we will ideally and actively support students who require visas by for example visa-friendly reimbursement rules. For more details, please see also our acceptance rules and visa guidelines.

In addition, we acknowledge that globally that there is in most country a slight to significant disadvantage in opportunities based on gender. We would like to compensate this via our acceptance rules in a reasonable framework.

If you do have questions or suggestions related to it please feel free to contact info@icps.cologne. In case you do need any special requirements for example regarding your health or diet you can also contact our data and privacy protection officer dpo@icps.cologne.